Associate Dean
Montana State University Billings is a preferred employer in the region-WE WANT YOU!
The following are reasons why you should join our team:
The following are reasons why you should join our team:
- Work-life balance
- Holidays-10 paid holidays per year and 1 Floating Holiday
- Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
- Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
- Employee and Dependent Tuition Waiver
- Opportunities to engage in professional development opportunities
- Committed to employee wellness and access to a robust Employee Assistance Program
- Medical Benefits that are robust and affordable
- Visit MUS Benefits to learn more about our benefit package including
- Medical, Vision, and Dental
- Life Insurance and Long Term Disability are incorporated into our benefits.
- Learn more about our retirement benefits at MUS Retirement.
- Opportunities for career growth and a variety of career paths
- Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
- Beautiful campus environment that features our MSUB Mile walking path
DUTIES and RESPONSIBILITIES:
• Serve as the Academic Officer for City College • Serve as the primary liaison with internal and external stakeholders for Dual Enrollment
• Serve and the City College administrative lead for the Perkin’s grant.
• Support faculty and excellence in teaching
• Partner with faculty in curriculum development and assessment initiatives
• Partner with faculty and program advisory committees to evaluate and develop new program offerings.
• Responsible for course scheduling
• Provide leadership for faculty recruitment, selection, orientation and professional development of qualified full-time and part-time faculty
• Provide leadership for accreditation compliance and reporting
• Assist with academic efforts in student recruitment and retention
• Representing City College on statewide committees as appropriate
• Support accreditation compliance and reporting
• Support data analysis and reporting for strategic decision making
Areas of Focus:
To assist the City College Dean, Department Chairs, and faculty with:
1. Provide leadership for Recruitment, Selection, Orientation, Professional Development and Evaluation of appropriately qualified full-time and part-time faculty.
• Coordinate with the Workforce Development and Community Education office on the design and execution of Instructional Methodology training for City College faculty to complete training
• Coordinate in-service training for faculty and academic staff.
• Work with Perkins Grant faculty committee to ensure grant documentation and reporting is fulfilled for equipment and professional development initiatives.
• Collaborate with department chairs to develop procedures for parttime faculty recruitment, orientation, and on-going communication.
• Collaborate with department chairs on evaluation of part-time faculty
• Participate as appropriate in the faculty evaluation process
2. Planning and Course Scheduling
• Collaborate with faculty, department chairs, directors and Jacket Student Central in planning and scheduling academic courses that meet students’ needs.
• Ensure consistency in the course schedule aligned with course rotations in key programs for student planning.
• Support faculty initiatives in various course delivery modalities.
3. Serve as the lead administrative officer in support of Dual Enrollment
• Develop and integrate faculty mentoring assignments between High School faculty and MSUB faculty.
• Serve as a member of and collaborate with the dual enrollment advisory committee.
• Support the planning, promotion, and execution of dual enrollment events, including student orientations, parent information sessions, and student outreach activities.
• In conjunction with the dual enrollment director, guide the MSU Billings Dual enrollment programs, University Connections, High School Connections, and the Billings Early College School. This includes the alignment of dual credit offerings and promotion of academic pathways.
• Track credential attainment for High School faculty and University and City College faculty as appropriate for High School connections and University connections course delivery for all MSUB courses.
• Collaborate with the Director of Dual enrollment to ensure students in secondary schools are provided with and supported in their desire to attain college level academic credentials.
• Collaborate with Admissions office to provide pathways for high school students to enter City College and MSU Billings academic programs.
• Collaborate with Student Access and Success staff and Jacket Student Central staff to support high school student enrollment and advisement.
4. Curriculum Development and Assessment Initiatives
• Ensure timely and complete curricular review and program/student assessment to inform the strategic planning and decision-making process Coordinate revisions of the City College catalog in partnership with Student Access and Success staff, Jacket Student Central staff, and department chairs.
• In collaboration with Jacket Student Central and program directors, ensure equitable and consistent program admissions process for student entrance to competitive programs
• Ensure identification and assessment of program outcomes for continuous quality improvement
• Support planning efforts regarding recommending new curriculum development and assessing curriculum and program offerings in collaboration with faculty and program advisory committees.
• Work closely with City College Budget Manager and department chairs to support planning, tracking, and assessment of budgets to support the College’s academic programs and services.
• Participating in the City College Curriculum Committee meetings in support of City College curriculum changes and program development
• Partner with faculty and program advisory committees to evaluate and develop new program offerings.
• In the Dean’s absence, represent City College on the MUS Two Year Council to address dual credit, common course numbering, and other issues as they arise.
5. Accreditation Compliance und Reporting
• Work with department chairs, program directors, and faculty to ensure NWCCU and individual program accreditations are maintained.
• Support and administer the policies of MSU Billings, Board of Regents, Montana. University System, and compliance with MTYCFA policies and procedures.
6. Data Analysis and Reporting for Strategic Decision Making
• Assist the Dean with analysis of data involving enrollment, retention, Completion, Perkins effectiveness, CCSSE results and data generated from advisory committees and annual program reports to inform the College’s strategic planning process.
7. Student Recruitment and Retention
• Work with Student Access and Success to use data from CCSSE reports, annual reports, advisory boards, Perkins data and other data sources to develop and support retention goals and action plans,
• Create new opportunities for the College to improve its access to adult and nontraditional markets through course scheduling delivery opportunities in conjunction with department chairs. and faculty.
• Collaborate with University Communications and the Office of Admissions to plan, develop, implement and evaluate strategic enrollment marketing campaigns and enrollment development partnerships.
• Ensure new and existing faculty get training on academic advising processes, policies, and programs to assist City College students through graduation and to guide those students who want to transition to the University to pursue a four-year degree.
8. Strategic Partnership and Grant Development
• Support the Dean in providing leadership to represent the College in partnerships and collaboration with Billings School District 2, Career Center, and Adult Ed and area secondary schools.
• Foster academic support of new workforce development and industry collaboration opportunities with the College’s workforce training initiatives and grants.
• Grow University transition opportunities through working with faculty and department chairs to develop new programs, program articulations, and by increasing program alignment with university bachelor programs.
• Participate in MUS level initiatives and strategic planning where appropriate.
9. Other College Administrative Responsibilities
• Serve as a member of Dean’s academic leadership team.
• Participate in various college and MSUB committees assigned by the Dean.
• Signature authority for the College in absence of the Dean.
• Perform all other duties as assigned by the Dean.
QUALITIES:
• Demonstrated commitment to supporting under-prepared students.
• Strong communication skills, both verbal and written.
• Strong organizational skills.
• Exceptional attention to detail.
• Effective time management skills.
• Commitment to maintain confidentiality with sensitive information.
• Ability to work collaboratively with diverse populations of students, faculty, and staff.
• Ability to represent the college and the university as a professional.
• Knowledge of university policies and procedures.
• A passion for education that supports individual, economic, and social change.
• Ability to exercise sound judgment in all facets of the institutional leadership.
• Strong computer skills, including experience with Microsoft Word, Excel, PowerPoint, and Outlook. • A strong commitment to the two-year college mission.
PHYSICAL DEMANDS:
Requires sufficient mobility to work in a college with hands-on programs and operations, operate office equipment, able to lift, push or pull at least 25 lbs. Additional physical demands may include: stooping, kneeling, crouching, and reaching overhead and horizontally, repetitive hand movements, sitting for extended periods of time, and 5–8 hours of screen time per day.
REASONABLE ACCOMODATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Education Required:
• Associate Degree OR Bachelor’s Degree from a regionally accredited College or University in a discipline related to the City College program array
Experience Required:
• Minimum of 3 years of progressively responsible experience in higher education.
• Minimum of 3 years’ experience teaching at the post-secondary level.
• Experience with student populations to include, first-generation, adult learners, and students from diverse backgrounds.
• Experience managing faculty, developing curriculum, overseeing accreditation, and budget management.
• Experience using a variety of teaching and assessment techniques to enhance student success.
• Educational background in instructional methodology.
• Demonstrated track record of collaborative leadership.
Education Preferred:
• Master’s degree in education from a regionally accredited University
Experience Preferred:
• Experience teaching at a two-year institution.
• Experience with dual enrollment coursework
• Experience with collective bargaining
• Experience with online learning and instructional technology
• Experience as a department chair
• Demonstrated service within a discipline at City College.
Special Instructions Summary
Applicants will be reviewed and interviewed on an ongoing basis after the screening date. The screening date begins 10 calendar days after a position is posted on the employment website.
This position is not eligible for sponsorship.
MSU Billings
hr@msubillings.edu
