Administrative Associate II for College of Business
Montana State University Billings is a preferred employer in the region-WE WANT YOU!
The following are reasons why you should join our team:
The following are reasons why you should join our team:
- Work-life balance
- Holidays-10 paid holidays per year and 1 Floating Holiday
- Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
- Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
- Employee and Dependent Tuition Waiver
- Opportunities to engage in professional development opportunities
- Committed to employee wellness and access to a robust Employee Assistance Program
- Medical Benefits that are robust and affordable
- Visit MUS Benefits to learn more about our benefit package including
- Medical, Vision, and Dental
- Life Insurance and Long Term Disability are incorporated into our benefits
- Learn more about our retirement benefits at MUS Retirement
- Opportunities for career growth and a variety of career paths
- Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
- Beautiful campus environment that features our MSUB Mile walking path
Core Duties:
Perform clerical and administrative functions such as creating or editing correspondence, overseeing multiple work schedules, organizing and maintaining paper and electronic files, running and formatting reports, and providing information to internal and external customers. Additional duties include assisting students with course scheduling, compiling internal meeting minutes, providing administrative support to faculty members and website maintenance.
Duties and Responsibilities:
The Administrative Associate II provides information and procedural advising to applicants, onsite and online students, registers students, delegates new students to the appropriate advisor, accesses class schedules, class rosters, advising lists, PIN numbers and transcripts using Banner, APEX, and other applications; organizes and maintains student records; organizes and maintains various organizational documents for each term; modifies course schedules; maintains course syllabi; routes and tracks graduation applications; processes faculty evaluations; gathers and processes programmatic information for grants and accreditation reporting requirements; assists with travel processes; processes payroll documents; manages website maintenance; and handles other support functions. The successful applicant is expected to support and participate in the University’s commitment to continual quality improvement.
Required Qualifications:
- High School Diploma
- Experience in planning, organizing, scheduling and prioritizing simultaneous work assignments to meet deadlines
- Strong computer skills, including experience with Microsoft Word, Excel and Outlook
- Ability to interact constructively and professionally with students, faculty, staff and others
- Ability to identify and solve problems
- Excellent customer service and telephone skills required
- Experience working with confidential information
Preferred Qualifications:
- Bachelor’s degree or higher
- Experience in field of Higher Education
- Experience with assisting students
- Experience with Banner Software and course scheduling
Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.
Montana State University Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.
MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm
TO APPLY: https://employment.msubillings.edu/postings/7386
