Assistant Director of Events and Conference Services
Montana State University Billings is a preferred employer in the region-WE WANT YOU!
The following are reasons why you should join our team:
The following are reasons why you should join our team:
- Work-life balance
- Holidays-10 paid holidays per year and 1 Floating Holiday
- Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
- Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
- Employee and Dependent Tuition Waiver
- Opportunities to engage in professional development opportunities
- Committed to employee wellness and access to a robust Employee Assistance Program
- Medical Benefits that are robust and affordable
- Visit MUS Benefits to learn more about our benefit package including:
- Medical, Vision, and Dental
- Life Insurance and Long Term Disability are incorporated into our benefits
- Learn more about our retirement benefits at MUS Retirement
- Opportunities for career growth and a variety of career paths
- Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
- Beautiful campus environment that features our MSUB Mile walking path
DUTIES and RESPONSIBILITIES:
The Center for Engagement is seeking an Assistant Director for Events and Conference Services to oversee the logistics, operations, and scheduling of year-round events and conferences at Montana State University Billings. This role ensures the efficient and effective use of campus facilities and grounds while optimizing resource utilization and revenue generation.
Key responsibilities include:
The Center for Engagement is seeking an Assistant Director for Events and Conference Services to oversee the logistics, operations, and scheduling of year-round events and conferences at Montana State University Billings. This role ensures the efficient and effective use of campus facilities and grounds while optimizing resource utilization and revenue generation.
Key responsibilities include:
- Managing all aspects of event and conference logistics, including room configurations, technology support, and on-site coordination.
- Supervising, onboarding, scheduling, and training a team of part-time student building managers to ensure effective operations and support the goals of the Center for Engagement and its customers.
- Overseeing the University’s scheduling and reservation services for administrators, faculty, staff, students, and external clients.
- Assisting with event requests and developing use agreements to ensure compliance with University policies and best practices.
- Utilizing event management software to streamline scheduling, reservations, and operational processes.
- Developing and implementing University event reservation policies, procedures, and guidelines to enhance efficiency and customer experience.
- Providing exceptional customer service and problem-solving support in a professional manner.
- Supporting major University-sponsored and externally-sponsored events, including summer camps and conferences.
- Identifying opportunities for revenue growth and process improvements within event and conference services while actively marketing spaces and services to attract new business.
- Serving as the primary on-site and on-call contact during events, including evenings, early mornings, and weekends.
- Supporting Center for Engagement events, programs, and initiatives.
- Serving on various campus committees, including serving as Chair of the Event Operations Committee, and supporting other initiatives as assigned by the Director of the Center for Engagement.
- Supporting long-term planning goals and advising on facility and equipment upgrades.
- This salaried, exempt position reports to the Director of the Center for Engagement and requires flexibility in scheduling to support the dynamic nature of event operations.
PHYSICAL DEMANDS:
- Sitting
- Standing
- Bending
- Climbing stairs
- Walking
- Working in front of computer most of day (hearing, seeing, reading, analyzing)
- Typing
- Notetaking
- Multitasking
- Student and customer interactions
- Verbal and written communication
- Lifting 50 pounds with or without assistance
This job description is not designed to be an all-inclusive listing of activities, duties, or responsibilities required of the employee. There may be other duties as assigned.
Background checks are required prior to employment offers.
Education Required:
Montana State University Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.
MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm
TO APPLY: https://employment.msubillings.edu/postings/7408
Background checks are required prior to employment offers.
Education Required:
- Bachelor’s degree in event management, hospitality, business administration, communications, or a related field.
Experience Required:
- Professional experience in event coordination or a related field.
- Experience providing customer service in a fast-paced, professional setting.
- Excellent communication skills, including effective writing, speaking, and active listening.
- Proficiency in Microsoft Office Suite, including Word and Excel.
- Professional demeanor with the ability to represent the department courteously and professionally.
Experience Preferred:
- Three (3) or more years of experience in event planning, conference services, facility management, or a related field.
- Experience working in higher education or a similar institutional setting.
- Knowledge of event logistics, including room configurations, audiovisual technology, and catering coordination.
- Experience using event management or hospitality software.
- Experience developing event reservation policies, procedures, and guidelines.
- Experience designing and disseminating promotional materials.
- Experience identifying opportunities for revenue growth and operational efficiencies.
Montana State University Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.
MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm
TO APPLY: https://employment.msubillings.edu/postings/7408
