The College of Education Licensure Specialist has authority to verify that students have met requirements for a Montana Educator License as well as review requests related to licenses in other states. This involves reviewing an applicant’s plan-of-study and transcript to assure degree completion; calculating an individual’s score on the Montana Educator Three Part Assessment-GPA, Student Teaching Evaluation, PRAXIS II exam results; and replying to queries regarding Class 5 Provisional License and OPI Teaching Internships in one or more of the 21 Montana Educator License Endorsement areas offered at MSUB. The Licensure Specialist reviews criminal background reports to assure students are eligible to participate in field experiences from first year through graduate school. This role also includes participating in the Educator Preparation Committee for appeals and writing and submitting state and federal reports.

Montana State University Billings is a preferred employer in the region-WE WANT YOU!

The following are reasons why you should join our team:

• Work-life balance
• Holidays-10 paid holidays per year and 1 Floating Holiday
• Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
• Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
• Employee and Dependent Tuition Waiver
• Opportunities to engage in professional development opportunities
• Committed to employee wellness and access to a robust Employee Assistance Program
• Medical Benefits that are robust and affordable
• Visit MUS Benefits to learn more about our benefit package including:
  • Medical, Vision, and Dental
  • Life Insurance and Long Term Disability are incorporated into our benefits.
  • Learn more about our retirement benefits at MUS Retirement.
• Opportunities for career growth and a variety of career paths
• Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
• Beautiful campus environment that features our MSUB Mile walking path

Duties and Responsibilities:

• Maintains licensure files.
• Assists faculty with Class 8 Licensure, qualifying for teaching dual enrollment.
• Audits and reviews transcripts and plans of study for program completion and makes institutional recommendations for licensure and endorsements.
• Processes Educator Preparation Program (EPP) applications.
• Collaborate with the Field Experience Specialist in conducting student teaching seminars.
• Attends and relays information from state OPI, national NASDTEC meetings and the Montana Council of the Deans’ Meetings.
• Provide notary services for faculty, students, and staff.
• Coordinates with the Registrar to release upper division course registration in Banner.
• Reviews Criminal Background Reports (including finger printing) in consultation with the Dean regarding any reports showing minor/major infractions.
• Provides teacher candidates information about licensure requirements and application processes in the following area Class 5 provisional license:
• OPI Internship
• Adding a teaching endorsement
• Out-of-state inquiries
• Licensure renewal
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• Reinstatement of expired license
• Regularly meets with students regarding Criminal Background Report and licensure issues.
• Assures that anyone with access to CBR information is properly trained.
• Stay up to date on the policies and guidelines for the EPP.
• Participates in the COE Educator Preparation Program Committee for Appeals.
• Member of the state PRAXIS committee.
• Liaison between OPI and MSUB Educator Preparation Program and responsible for following state mandates.
• Manages Praxis score results and data reports for education students and MSUB education programs.
• Provides information to students regarding tests required for program completion and their relationship to licensure.
• Serves on Accreditation Committees.
• Completes the annual federal HEA Title Il Educator Preparation Program report submitted to the US Department of Education and Montana Office of Public Instruction yearly.
• Assists with data storage, retrieval, reporting, analyses, and results for CAEP and state accreditation.
• Serves as the point of contact for all correspondence with the MT Department of Justice.

Required Qualifications:

• Bachelor’s degree in education or related field.
• Attention to detail.
• Organization skills.
• Ability to interpret state licensure rules and standards.
• Ability to maintain the storage of confidential information.
• Ability to work with students regarding eligibility for field work.
• Ability to effectively communicate and problem solve with students, faculty, and staff.
• Skills using computers and technology for data storage and analysis systems.
• Ability to work collaboratively with others.
• Positive experience working with adults, P-16 students, faculty, and administration.
• Experience working independently with minimal supervision.
• Experience in communicating verbally, technologically, and in the written word.
• Experience using appropriate computer programs (specifically Excel, Word, Outlook, and other MSUB systems).

Preferred Qualifications:

• Bachelor’s degree in education or related field.
• Professional experience in a Pre-K elementary or secondary school setting.
• Three years of teaching experience in the P-12 system.
• Experience working with college students and licensed teachers.
• In depth knowledge of COE/CLASS/CHPS program requirements.
• Certified notary public.
• Attention to detail.
• Organization skills.
• Ability to interpret state licensure rules and standards.
• Ability to maintain the storage of confidential information.
• Ability to work with students regarding eligibility for field work.
• Ability to effectively communicate and problem solve with students, faculty, and staff.
• Skills using computers and technology for data storage and analysis systems.
• Ability to work collaboratively with others.

Special Instructions Summary:

This position is not eligible for sponsorship