• Work-life balance
• Holidays-10 paid holidays per year and 1 Floating Holiday
• Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
• Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
• Employee and Dependent Tuition Waiver
• Opportunities to engage in professional development opportunities
• Committed to employee wellness and access to a robust Employee Assistance Program
• Medical Benefits that are robust and affordable
• Visit MUS Benefits to learn more about our benefit package including:
  • Medical, Vision, and Dental
  • Life Insurance and Long-Term Disability are incorporated into our benefits.
  • Learn more about our retirement benefits at MUS Retirement.
• Opportunities for career growth and a variety of career paths
• Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
• Beautiful campus environment that features our MSUB Mile walking path

DUTIES and RESPONSIBILITIES:

The Administrative Associate II provides information and procedural advising to applicants, onsite and online students, registers students, accesses class schedules, class rosters, advising lists, PIN numbers and transcripts using Banner, APEX, and other applications; organizes and maintains student records; modifies course schedules; maintains course syllabi; assist with faculty travel requests, arrangements, and reimbursements; routes and tracks graduation applications; processes faculty evaluations; gathers and processes programmatic information for grants and accreditation reporting requirements; schedule and assist in planning faculty recruiting efforts; assist with new faculty searches and recruitment; and handles other support functions as assigned. The successful applicant is expected to support and participate in the University’s commitment to continual quality improvement.

PHYSICAL DEMANDS:
While performing the duties of this position, the individual is regularly required to sit, use a computer, a telephone, and other office equipment. Employee may occasionally need to lift up to ten pounds. Reasonable accommodations can be made available to assist persons with disabilities to perform the essential functions. 

• High School Diploma or equivalent
• Experience in planning, organizing, scheduling and prioritizing simultaneous work assignments to meet deadlines
• Strong computer skills, including experience with Microsoft Word, Excel, and Outlook
• Excellent customer service and telephone skills required
• Experience working with confidential information
• Ability to interact constructively and professionally with students, faculty, staff and others
• Ability to identify and solve problems

• Experience in planning, organizing, scheduling and prioritizing simultaneous work assignments to meet deadlines
• Strong computer skills, including experience with Microsoft Word, Excel and Outlook

• Experience in field of Higher Education
• Experience with student advising
• Experience with Banner Software and course scheduling
• Ability to interact constructively and professionally with students, faculty, staff and others
• Ability to identify and solve problems

Desired start date  5/26/2026 

Salary range of $14.59 to $18.24 hourly, commensurate with experience, education and qualifications 

Apply for this position at:    https://employment.msubillings.edu/postings/7701

This position is not eligible for sponsorship.

Applicants will be reviewed and interviewed on an ongoing basis after the screening date. The screening date begins 10 calendar days after a position is posted on the employment website.