Administrative Assistant

Posted: 10/30/2022

Native American Development Corporation is hiring two (2) Administrative Assistants to support the different branches and departments at NADC. These positions will work collaboratively as a team of administrative support personnel to provide necessary infrastructure support throughout the company.

 

Essential Duties and Responsibilities and Expectations:

 

  • Schedule meetings and send meeting reminders to assure participation. Take notes at meetings and relay notes to meeting participants.
  • Assist in activity, event and training logistics and coordination.
  • Assist staff with expense receipts and invoices for payment.
  • Maintain, update and enhance project databases.
  • Assist supervising staff in submitting reports. Develop and assure staff awareness of report/progress deadlines.
  • Assist NADC and BUIHWC teams in ordering materials and supplies.
  • Draft new forms as requested and assist with employee records.
  • Assist team in preparing regular reports and presentations.
  • Organize, store and print project documents as directed.
  • Make travel arrangements.
  • Primary contact for answering phones.
  • Update and ensure compliance with organizational/clinic policies and procedures.
  • Provide and assist staff and partners with IT, social media, and software technical assistance.

 

Minimum Qualifications (Experience/Education):

 

  • High School Diploma or equivalent.
  • Two years of experience in administrative support.
  • Organizational and time-management skills, with ability to multi-task.
  • Familiarity with office equipment, Microsoft Office applications, social media and IT and office equipment.
  • Knowledge of office & organizational/clinic policies and procedures
  • Strong written and oral communication
  • Ability to work in a team environment, picking up tasks as needed and without direct supervision.

 

Competencies or Knowledge, Skills and Abilities (KSA’s):

  • Problem-solving attitude with an eye for detail
  • Knowledge of 12 federally recognized tribes in Montana and local Native American population through work experience, academic background, and/or training.

 

Physical Demands & Working Conditions:

  • Frequently sitting, with continuous full use of hands in repetitive hand motion, such as typing.
  • Clear vison, as well as speak and hear with normal conversations.
  • Requires high attention to detail with frequent deadlines and internal and external social interaction.
  • Regular lifting, moving and carrying items 5-30 pounds. Occasionally lifting items up to 75 pounds.
  • Work is primarily in an office environment. Must be able to work within an office/clinic/at-home setting, with flexibility to change settings as needed.
  • Work hours are generally Monday through Friday, 8AM-5PM.