Project Coordinator

Posted: 03/27/2022

About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.  

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We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

In the role of Administrative Project Coordinator, we'll count on you to:

  • Type, format and organize project documents, reports, specifications and correspondence
  • Create and maintain paper and electronic files
  • Order insurance and monitor insurance certificates
  • Apply company quality assurance guidelines and procedures for project document management
  • Assist with and help coordinate meetings and presentations
  • Exhibit professionalism with clients
  • Work with multiple Project Managers and project teams as needed
  • Assist with project guides, project reviews, project invoices and expense reports as needed
  • Work with marketing and Project Managers to prepare materials, including qualifications, brochures, presentations, newsletters, proposals, award submittals, announcements and reports
  • Use intranet, collaboration and file repository sites
  • Develop and coordinate graphics, write and edit layout materials
  • Research and produce technical documents and reports
  • Perform other duties as needed

Required Qualifications

  • Associate degree in a closely related field or combination of education and relevant experience
  • 1+ year document layout and production experience
  • Proficient in Microsoft Office (Word, Excel, PowerPoint), Access, Photoshop, Corel
  • Experience in proposal planning and coordination a must
  • Writing ability, strong organizational skills and ability to handle multiple tasks
  • Ability to handle tight deadlines and make independent decisions critical to job success
  • Quick self-starter, team-oriented and able to work with different personalities and professional styles
  • Previous experience in the A/E industry strongly desired
  • An attitude and commitment to being an active participant of our employee-owned culture is a must
  • 1+ years related experience

Preferred Qualifications

  • Bachelor's degree preferred.  


At HDR, we know work isn't only about who you work for; it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible.  When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.  

Apply Here

At HDR, we are committed to the principles of employment equity.

We are an Affirmative Action and Equal Opportunity Employer.
We consider all qualified applicants, regardless of arrest and conviction records.